How to protect your online profiles

8 minute read

How to protect your online profiles

You aren't the only one contributing to your online digital footprint. This article provides ways to protect your online profile from those who would do you harm. 

What is online profile defense, why is it important, and how to get started?

  • The online profiles of your company and its executives are vulnerable to attacks from multiple threats.
  • Because online reputation has such a large impact on your company value, you must protect it vigorously.
  • You can reduce the impact of negative content by fortifying search results with positive, high-quality content.
  • Unhappy customers, bad publicity, competitors, disgruntled or former employees, and unmanaged corporate social responsibility can be vectors for reputation damage.
  • In this article, we lay out the steps to protect your online profiles.

If you’re aware of the significant value of your company’s reputation, you might wonder if there are any proactive measures you can do to prevent reputation damage.

There are steps you can take internally to reduce the likelihood of a reputation crisis, but there is no guarantee that you won’t suffer some type of damage at some point, whether from an angry customer, a disgruntled employee, an affiliate, or something related to your operations and policies. 

Reputation protection provides an online buffer that can minimize the damage from an incident and the time it takes to recover.

Article Sections

What is reputation protection?

When people Google your business, the search engine results (SERPs) that appear on the first page can influence their decision to connect with your business or not. The SERPs will also determine what information they “walk” away with and what they share with other consumers.

Reputation protection is a way to reduce the impact of negative content by fortifying search results with positive, high-quality content, such as:

  • Articles
  • Images
  • Social media
  • Videos
  • Profiles
  • Your website

Much of the content will be self-published while some of it will come from relevant publications that your reputation management firm will pitch after performing a gap analysis on your company’s online presence against the presence of similar companies in the same industry.

reputation protection

Why do you need to protect your online reputation?

Your brand reputation accounts for about 75% of your company value. It contributes heavily to your conversion rates and sales.

Damage to your reputation can result in:

reputational incident

Credit: Risk Management Monitor

Reputation protection can mitigate risk to your reputation caused by threats like shareholder or social activism, journalism, employees, issues related to corporate social responsibility, and more by reducing the frequency and success of such incidents.

Google has been weaponized by trolls, competitors, bloggers, journalists, consumers, and employees, so corporations must defend their online profiles more than ever. In this new environment, online reputation management (ORM) techniques are vital to creating a proactive search engine profile defense.

How do I protect my online reputation?

Google everyone

If you were already aware of the importance of your corporate reputation, you may have already Googled your company and begun addressing your SERPs (Search Engine Results Pages).

To be proactive in protecting your reputation, go a step further and Google the people who are publicly tied to your company. This includes employees, leadership, affiliates, partners, suppliers, family, and anyone you can think of whose relationship could affect your business if they were to suffer a reputation crisis. Note: Reputation X has an article about "saving the bosses bacon" that addresses steps that can be taken to reduce reputational risk to executives

Address any negative results appropriately, whether that requires some internal discussions about internet etiquette or publicly disassociating your company from a partner or employee. Since, as mentioned, your corporate reputation can represent 75% of your company’s value, there is significant risk tied to each individual relationship.

Clean up and monitor social media

One of the types of search results you will come across in your research is social media. Social media platforms are a place where employees – and even corporate leaders – sometimes forget that they represent a company when they post and comment. The good news about social media is that problems tend to be short-term in nature. But the trade-off is that bad news can travel far and very fast, or that negative social media messaging can cross over to more long-lasting search results. 

Get as in-depth as time will allow and correct inappropriate social media behavior swiftly. If any serious misconduct is discovered, consider publicly addressing the issue before someone else does.

Address customer concerns on review sites

Angry customers are one of the main sources of reputation attacks. It is relatively easy to address customer complaints and concerns when they are sent directly to you or a company representative. However, many damaging complaints are released into the wild of the Internet, so it’s worth the extra effort to seek out complaints on online platforms to address concerns and complaints that are voiced publicly.

If you do not have the time and manpower to execute continuous monitoring of online mentions of your company, consider hiring a reputation management firm to do so. To reduce the number of negative experiences associated with your company, set a focus on providing excellent service and campaigning for reviews.

Campaigning increases your number of positive reviews. Here's how to start:

  • Check any platform on which your company has a profile
  • Search for your company name on social media platforms to find posts and comments
  • Search Google and other review platforms for product, service, and company reviews
  • Check your BBB listing
  • Check your executives’ or company’s Wikipedia article, if applicable
  • Respond to posts, comments, and reviews about your company, employees, and leaders (this includes comments on your own posts)
  • Offer genuine solutions like refunds, replacements, and exemplary service to unhappy customers. Ask them to revisit their review once the issue has been fixed.

importance of online reviews

Credit: idigmarketing

Be ethical and trustworthy

In the heat of running a business, people can make decisions that, in hindsight, are seen as mistakes. Today’s society is hyperconnected and tribalized. People scrutinize your businesses for your treatment of employees, environmental footprints, and social responsibility. They also judge your company on how your partners and suppliers handle those categories because you have chosen to do business with those companies. When making even the smallest decisions, consider your impact and the way that impact will be perceived by the public.

You also must be ethical and trustworthy in your dealings with partners, suppliers, and customers. Details about soured relationships can and will end up online. Represent your products and services honestly, be respectful in all communications, and follow through on your agreements. If a discussion or a deal is tentative, make that undeniably clear until you are ready to commit.

Misunderstandings mixed with emotion are a recipe for reputational disaster. 

Meet your employees’ professional needs

Treating employees well is part of building your reputation as an ethical business, but it’s also how you protect your company from being attacked by disgruntled employees and former employees. Employment sites like GlassDoor rank highly in search results, so keeping your company reviews and ratings on those platforms high is always a good idea. Going above and beyond what is required by law in treating your employees well will help establish your reputation as a good business to work for, which can make all the difference when hiring the best people. 

Maintain adequate security.

Cybersecurity issues are a leading cause of reputation damage and the effects are lasting. The security firm FireEye was recently attacked by what it says is a nation-state like Russia. If it can happen to them, it can happen to you. One common result of cyberattacks is doxxing, the release of sensitive information to the public. For example, WikiLeaks. 

If you deal with any type of sensitive customer information, ensure that your security measures are strong, up to date, and actively managed. Maintain strict internal security policies with employees and publish your security policies and certifications on your website where customers can easily review them.

Online profile defense FAQs

How do I check my online reputation?

You can check your online reputation by Googling your name or your company name and evaluating the results. The first step is to assess the search results on the first page collectively. Is it positive, negative, or even related to you and your brand? This will tell you the general standing of your online reputation. Diving into articles, reviews, and profiles will give you a deeper, more complete, and more detailed picture.

What does online reputation management include?

Online reputation management (ORM) typically includes content strategy, creation, and promotion designed to fill the first page of the SERPs with positive results about you or your company; review management to address and suppress negative reviews while soliciting and promoting positive reviews; Wikipedia evaluation and creation; and other services that improve the way you or your company is perceived online.

How can I control my online information?

Some of the information published online about you or your company cannot be controlled, meaning it cannot be deleted or altered. However, you can take steps to reduce the impact of that information. Reputation management strategies target negative information and work to replace it with the positive information that you want to be published, viewed, and promoted.