Restaurant Reputation Management: the Challenges Franchises Face

Fast food restaurants occupy a special place in the dining ecosystem – at least when there isn’t a pandemic happening. Restaurants get blamed if a waitress is having a bad day and lets some of her mood slip in front of guests.

Problems come either at the regional level as in the case of Chipotles E. coli snafu, or at the local level like when Domino’s was sued over wire brush bristles found in a Dominos pizza. Both cases were dramatic and affected the overall brand.

But individual fast food restaurants can suffer a quieter, less dramatic online reputation problem – review decay. Some embrace a bad reputation, as in the case of Botto Italian Bistros’ Yelp reviews, but most see a slow leak in prospective customers that can cost an individual restaurant thousands or more in lost revenue. 

Reviews: The early warning system

A single bad review may often just be a person who got up on the wrong side of the bed, but consistently bad reviews can point to a systemic problem with a restaurant or group of restaurants.

The most often cited complaint online is bad service. On one hand this can be expected as the pay is often too low for employees to paste on a fake smile for long in the face of rude or angry customers. The facade will crumble eventually and when it does a bad review may result. But if it happens more often, a deeper problem may be uncovered.

Cleaning up old reviews

It might be possible to remove some bad reviews.

Restaurants often have high employee turnover. Management and menus change. The restaurant is different from one month to the next or year to the next. But bad online reviews are stuck in time.

A negative review of a Carls Jr. location from two years ago is often no longer relevant, yet it will persist in search results, coloring the opinions of would-be patrons. While some reviews can be removed, it is often best to leverage the rules search engines go by to improve them.

For example, a major aspect of search engines is something called “freshness.” Google began focusing on freshness way back in 2007, but that algorithm has become more important over time. For restaurant reviews it means that new reviews are often considered more relevant than old ones and tend to be ranked higher.

The bottom line: a constant flow of positive reviews is good for restaurants and can muzzle old bad reviews. There are many kinds of review management software can help with that.

Gated vs. non-gated review management systems

The most effective are known as “gated” review management software systems. Those are the kind that as a recent customer if they had a good or bad experience first, and then send them either to a review site to leave a review, or to customer service, depending on their answer. Yelp, Google, and other review sites do not like it when restaurants use gated review systems. But they are more effective than non-gated systems. 

Review sites that plague fast food chains

Yelp is the biggest pain in the wallet for restaurants without stellar reviews.

For example, if you Google “McDonalds San Francisco Reviews” the entire page is Yelp. But (formerly Urban Spoon) can affect how people frequent restaurants too. So can other review sites like Google My Business, Facebook,,,,,, and, TripAdvisor, OpenTable, and Zagat are all players as well.

Some of these can be removed under certain circumstances, most cannot. 


Fast food chains don’t normally have or reviews, so those are two not to worry about. 

Local review results: Knowledge panel

When a searcher drills down to the exact address of a franchise they are often greeted by a Knowledge panel knowledge graph for mcdonalds location. A Knowledge Panel in Google is an encapsulation of many different data points that are served up in one place. It includes images, map data, reviews, peak times address and more. The exact ingredients in a Knowledge Graph change for different locations and industries; it’s put together by an artificial intelligence-like system.

It seems like most local restaurant locations don’t “claim” their knowledge panel, which can be a mistake. Claiming a business can add a level of control to what is seen in the graph. A restaurant will want all the control they can achieve as the graph will often show unwanted information.

For example, the McDonalds knowledge panel for a location in San Francisco shows review like “Full of homeless people”. Ouch! But it may NOT be full of homeless people as the review may be months old.

It should be noted that this is a relatively recent review, and that older reviews also complain of a homeless problem in the McDonalds. This is an example of reviews being an early warning system that something is wrong

Pay attention to more than just reviews

Good reviews are important for any single location or franchise. Whether it’s a Dunkin’ Donuts, Cinnabon, or KFC, reviews matter. But they aren’t all that matter. Let’s take KFC for example as it’s pretty typical of the type of search result profile this type of restaurant would have.


First, there is a map at the top of search results with a listing of nearby locations below it. Then comes Yelp, a few times. Following that is MapQuest, the KFC store locator,, and a menu site. There are a lot of opportunities for bad things to happen in these search results because half of them are review-related, and the others are either unappealing or irrelevant. 

Super Duper Burger

Now let’s look at Super Duper Burgers search profile. It starts with a map, then locations the same way KFC does, but then things start to look better. Yelp is certainly there, all four and five-star reviews. Then their Facebook page, a glowing article in, A 4.5-star review, and even TripAdvisor. In other words, they are a fast-food destination.

Hip and Trendy Make Things Easier

It’s easier for trendy / organic / hip fast food restaurants to get these types of search results naturally. Larger franchises have a tougher time, and lower expectations. I have Super Duper Burger down the street from my house, the burgers are definitely good, but the search results make them seem better than they really are. (Note: my kids don’t agree with me.)

Large chains have larger problems

A small restaurant chain normally has small problems. They are nimble, can choose the neighborhood and often the clientele they serve. They can raise their prices, afford different ingredients, and are often the darlings of local media. They’re often the first to use attractors like “gluten-free” bread, organic locally sourced beef, and name brand tomatoes.


But larger chains are constrained. Menus are decided at a far higher level and for a much more diverse group of consumers. By necessity they are more generic. The more locations a franchise has, the more opportunities for local failure that affects the entire brand. We often see local chains in a dense area are negatively affected by reviews and search results from other franchisees. So when one franchisee doesn’t take care of a problem, all of the local franchisees are negatively affected. While processes are in place to remove under performing franchisees the damage has already been done because reviews last forever. 

Franchisees: Too busy to be PR experts

They’re people, often crazed people, trying to learn as much as possible and execute well. They’re following the corporate playbook, and have little room for personal touches. Their bathrooms may be cleaner than the typical franchisee, but in a densely packed environment with other franchisees nearby it may not matter. 

Often we see unclaimed online profiles that were auto-generated by companies like Yelp and Google. We see a lack of proactive review and reputation management. Images portrayed online are 100% user-generated with no input from the owners. Content is not refreshed and thus becomes stale so that even good news is overrun with bad. Knowledge Graph results are just plain wrong. 

Reputation management for franchises

One strategy that works well for franchisees is reputation management through the local co-op. A group of franchisees in a region pool resources for a long-term online reputation campaign. Costs become very manageable at this level as project management is shared between each location. Sentiment analysis is performed on all locations and the biggest problems are identified. Because one location affects other nearby locations, most franchisees are happy to have the biggest issues dealt with first. 

With a co-op based reputation management for franchises proactive review management systems are put in place to drive real, positive reviews to the review sites that need them most. Often these are the sites most likely to affect search results. Images are managed so Knowledge Graph and image searches are full of positive imagery which can offset the presence of negative user-generated imagery. Social media sites are augmented with new followers providing what is most often good comments and reviews. Inaccurate information like store hours, location and contact information is corrected for all locations within the co-op. 

If this seems like something you’d like to consider for your restaurant we’re happy to talk. Call us at 800-889-4812.

Restaurant Reputation Management FAQs

How can I improve my restaurant’s online reviews?

While some reviews can be removed, it is often a difficult and lengthy process. Instead, it is best to try to leverage the rules search engines go by to improve your reviews. New reviews are often considered more relevant than old ones, so it is important to maintain a constant flow of positive reviews to muzzle old bad reviews.

What is the most important review site for restaurants and fast food chains?

Yelp is the most widely used and influential review site for restaurants. Most online review management strategies focus heavily on Yelp. However, other sites like Google My Business, Facebook, TripAdvisor, Zomato, OpenTable, and Zagat are also important.

What is Google’s Knowledge Panel?

Google’s Knowledge Panel is an encapsulation of many different data points that Google collects about your business. It typically appears on the first page of search results and contains information like reviews, business hours, images, and more.

Tags: Reputation Management, Review Management.

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