Reputation management is the process of shaping and influencing the public perception of an individual, company, or brand. There are several types of reputation management. Common types of reputation management include:
Online reputation management: Is mainly focused on managing a person or organization's online presence to make sure its seen as positive.
Crisis management: Crisis management mitigates the negative impact of a crisis or damaging event on a person or organization's reputation. Crisis management is somewhat different than crisis response.
Brand management: Brand management is a type of reputation management that is focused on building and maintaining a positive reputation for a brand or product.
Personal reputation management: Personal reputation management is specifically focused on managing the reputation of an individual, such as a politician, an executive, or a celebrity.
Reputation repair: Reputation repair is used to fix a person or organization's reputation that has been damaged by negative events or publicity.
- Review management: Online review and star-ratings management refers to improving star ratings, removing negative reviews, and responding to reviews.
- Wikipedia reputation: Wikipedia management works to improve the narrative of Wikipedia articles or to correct inaccuracies.
Overall, the goal of reputation management is to ensure that a person or organization is perceived positively by the public and stakeholders.
- Definition of reputation management
- Who's in control of your reputation?
- How to do online reputation management
- Can reputation be managed?
- Reputation management FAQs
This article covers the hows and whys of online reputation management and what you can do to maintain or improve your online reputation.
- We’ll first provide a more detailed explanation of reputation management, demonstrating just how important a good reputation is.
- Second, we’ll demonstrate the amount of control you have over your reputation.
- Finally, we’ll offer some simple guidelines on how you can manage your reputation.
Everyone can benefit from learning more about the topic, whether you are just starting to build a personal brand or are in charge of public relations for a major corporation. If your company’s reputation is at risk, grasping the basics of reputation management is critical for your business’s ongoing survival.
If you want to shape your own personal reputation, then knowing what’s at stake, who’s in control, and how to influence people’s perceptions starts with the same foundational question: What is reputation management?
Terms describing reputation management
- Online reputation management (ORM)
- Internet reputation management
- Impression management
- Rep management
- Brand perception
- Brand reputation management
- Brand reputation
- Digital reputation management
Whatever you call it, the goal is to shape public perception of a person or business. This article will answer some of the most common questions regarding reputation management.
Definition of reputation management
Reputation management is the effort to influence how people think of a brand or person.
In our definition, we pay special attention to three words:
As a broad term, “influence” could mean many things. By “influencing” someone’s reputation, we usually mean to improve someone’s reputation, although some organizations do the opposite. We can measure how much we’ve influenced a brand or person’s reputation by tracking an essential metric: sentiment. The success of any reputation management campaign can be summarized as having improved sentiment, reduced sentiment, or not affected sentiment at all. We measure sentiment by tracking, aggregating, and categorizing keywords on Google to create a general picture of how people feel about a brand or person.
“People” usually refers to the specific audience that is most important to a brand or person’s success or happiness. For a brand, a reputation management campaign might work with the client to identify a key target audience with which to improve sentiment. Improving sentiment with one audience can often create a cascading effect that improves a client’s reputation with other audiences.
In reputation management terms, we often think of everything as a brand. If you’re a human being reading this article, you have a personal brand. It also has an associated brand if you’re working for an organization. If there’s a tree in the woods that’s been observed by anyone, it has a brand.
In practice, improving someone’s brand usually involves reducing negative exposure (removing harmful content and reviews from sites) and increasing positive exposure (adding content and reviews to sites). The combination of negative content about a brand, positive content about a brand, and the level of exposure to that content, usually determines the public sentiment of that brand.
The above definition covers what reputation management is at its core. But of course, there is much more to it. In this section, we’ll build out this nascent definition of reputation management by explaining six critical aspects:
- Reputation management happens mostly online
- Reputation affects sales and marketing
- Reputation is important both for personalities and businesses
- About 87% reverse a purchase decision if there are reputation issues
- Can reputation management be abused?
- Is reputation management a legitimate practice?
1. Reputation management happens mostly online
You cannot control what a person thinks. But you can control what they see, which in turn shapes the way they think. Today, the most accessible medium for communication is the internet.
A vast amount of communication happens online. We meet friends, solve disagreements, discover new businesses, and read the news. We even spend our leisure time online. It’s inevitable, therefore, that reputation management happens mostly online; in fact, reputation management and online reputation management are now virtually synonymous.
So reputation management happens online because that's where most of our communication happens. But there's another reason as well, in the online world, one doesn't focus on changing minds individually. Instead, judges of reputation like Google, Yelp, online publications, and YouTube are often targeted.
These massive media platforms are sometimes the "gatekeepers" of online communication. They have the power to moderate content, or not to (this is one of the reasons why moguls have recently pushed to create alternative social platforms - Elon Musk with Twitter and Donald Trump with Truth Social).
2. Reputation affects sales and marketing
Reputation management as a practice resides within the wide world of sales and marketing. Why? Because what people think of a brand influences everything about that brand. It's nearly impossible to market or sell a product to a clientele that doesn't trust or believe in your brand.
With a good reputation management plan, you can clear the way for positive messages to have the maximum effect. The better your reputation, the better your leads, conversion rate, and quality of interaction with your clients.
3. Reputation is essential both for personalities and businesses
Businesses and large organizations tend to be most equipped to hire firms to manage their reputations, but reputation management is important for individuals too. It's essential for the ex-convict trying to get a job in 2022. It’s an area of interest for the billionaire hedge fund manager attempting to cover up an extramarital dalliance gone public. It was critical for the singer who accidentally made a big real estate photography mistake even bigger - in fact, it coined a new term, the Streisand Effect.
Since personalities often are businesses, it makes sense that they would benefit from reputation management. Most people in the modern world cannot live their lives in anonymity. If people know your name, they'll Google your name. It’s just what people do.
They're not just Googling your name. They also read your business reviews and discuss your brand on social media. With all these different channels at play and the many ways to quickly damage your reputation, it’s essential to actively show your best side online.
Those of us without an outsize personality or billions to our name can sometimes afford to manage our reputations ourselves - it's called DIY reputation management. We're good to go after posting a flattering photo on Facebook, an Instagram highlights reel, or a resume on LinkedIn that only slightly exaggerates our finer points. People do it every day, especially influencers.
Individuals with more at stake — like a money-making personality or billions to their name — may need to bring in the big guns.
4. 87% of consumers reverse a purchase decision if there are reputation issues
As we’ve pointed out if your reputation is down the tubes, so is your business. 60% of customers say that negative reviews made them not want to use a business.
Unsurprisingly, businesses shell out tens of thousands of dollars monthly to preserve or improve their reputations. If you knew you could prevent a potentially devastating crisis, wouldn’t you pay the comparatively small price for a good reputation?
As search engines have replaced word-of-mouth referrals, online reputation management has become an industry that purports to exercise massive sway over public opinion. A company’s reputation is its Yelp rating, New York Times takedown, or viral Colbert burn. What appears at the top of the search results is what people see, believe, and respond to.
5. Can reputation management be abused?
Like nearly everything in life, reputation management has an ethical dark side. You can’t simply decide whether reputation management is inherently evil or good. It’s used for both (Reputation X is one of the good guys, by the way).
And, yes, reputation management does have its abusers. Every once in a while, a company will intentionally mar the reputation of a competitor for its gain. In the age of information warfare, flooding the internet with fake news about organizations or people has been proven to work.
Thankfully, the bulk of reputation management is not bad.
Reputation X never harms the reputation or well-being of businesses or individuals, and most of our direct competitors don't.
6. Is reputation management a legitimate practice?
Yes. Reputation management exists partly because people are more likely to believe, share and spread negative news than they are positive news. We, as humans, have evolved to react to threats, which has developed a "negativity bias." Essentially, bad news gets more clicks, more attention, and, ultimately more revenue for the media outlets. That's why a single misstep can snowball to have lasting effects on your reputation.
Like a garden, reputations need tending. Yet many businesses lack the time, expertise, or knowledge to touch up their Wikipedia article, polish up the About Us page, or solicit a few more positive reviews on review sites like Glassdoor, Yelp, or Google Reviews. Most organizations aren't utilizing techniques like search engine optimization (SEO) to their fullest extent.
A local mom-and-pop coffee shop may need professional insight to improve its Yelp ratings. An online retailer may want help sprucing up their Amazon product descriptions, ratings, etc.
There is no one-size-fits-all approach to reputation management. However, there are many legitimate, ethical, and effective tools to navigate the process.
Strategies used in reputation management
Several different strategies can be used in reputation management, including:
Monitoring and responding to online reviews and ratings: This involves regularly checking websites and social media platforms for mentions of an individual or entity and responding appropriately to any negative comments or reviews.
Managing online content: This involves creating and promoting positive content about an individual or entity, as well as managing or removing negative content that may be harmful to the reputation. This may include articles, blog posts, reviews, ratings, or Wikipedia pages.
Engaging with the public: This involves actively participating in online conversations and building relationships with customers, stakeholders, and the media.
Utilizing crisis management: This involves developing and implementing a plan to respond to negative events or situations that may harm an individual or entity's reputation.
Reputation management is important because a person or entity's reputation can significantly impact its success and opportunities. By actively managing and shaping their reputation, an individual or other entity can improve their public image and build trust and credibility with their audience.
Who's in control of your reputation?
Perhaps the most salient reputation management question to answer is: who’s in control of your reputation? This is the most significant sticking point in understanding reputation management, and it’s a huge reason reputation mismanagement is rampant. Misunderstanding this crucial first point leads to many sins, false steps, confusion, and outright blunders.
A brand or individual has no control over what people think. But they have a degree of control over what people see and can therefore manage what they think.
Reputation management deals in sentiment and visibility, where cognitive biases, individual perceptions, search results, and past experiences wield enormous power.
How to do online reputation management
There are plenty of options for managing your online reputation. You can invest in reputation management software, contact a reputation management company, or take a DIY approach. Whatever method you choose to manage your reputation, a few basics are helpful for developing your reputation strategy.
Reputation management is a process of collecting insights, developing effective strategies, and executing tactics to improve your online presence and grow your business.
The first step in developing a reputation strategy is understanding where your reputation lives. In today's digital world, your reputation is unfolding in many places. These various platforms can be difficult to manage.
The internet is a vast place, but there are a few critical platforms that matter most:
- Social media
- Online forums
- Traditional media sites
- Review sites
These platforms are the building blocks that form your digital reputation. People visit these websites to find information, connect with like-minded people, and make purchases. You must take steps to manage your brand’s reputation on these platforms. If negative news about your business appears on one or more of these websites, it can cripple your business.
What do you control about your reputation?
In reputation management, control comes down to the domains you're working with - the websites, social media platforms, forums, and publications that are relevant to you. Regarding your reputation, we recommend you categorize the domains in your industry by your degree of control over them. We use three categories, domains where you have:
- Full control - domains where you have free right of speech. This category could include your website, blog, social media accounts, and any secondary websites that you own
- Moderated control - domains where you can communicate as a contributor but where a third party vets your content. This category includes sites like Wikipedia, Medium, and Business Insider
- No control - domains where you have no control. Most sites fall under this category - major publications, social media pages that don't belong to you, and other websites.
With domains in mind, here are some steps you can take to control what people see about you online.
To maintain a positive online reputation, you can:
- Assess your current situation: Start by simply Googling yourself or your company. Take note of what comes up and whether your search results are mostly positive or negative. There are reputation monitoring tools to help as well.
- Monitor your search results: Keep a careful watch on what is being said about you online. On social media platforms, respond to comments (whether they are positive or negative). If they are negative, work to improve your process to avoid repeating it in the future.
- Create positive content: Focus on the domains you can control (your website, blog, and social media pages) to create positive content. Reviews can often be improved fairly quickly using review management tools.
- Focus on your brand: Your overall brand is key here. Be transparent, and work from the inside out to ensure that your brand is what you say it is online.
What don’t you control about your reputation?
Journalists and the articles they write cannot be removed from the internet. But with time, they can become forgotten.
Content on privately owned sites
Social media trends (i.e. Twitter)
If people are badmouthing your organization or personal brand on social media, there's not much to do but wait for the storm to subside. If you're equipped to do so, you can hire a reputation management or PR firm to actively combat the opinion. If you're not and there's nothing else to do, you can address public opinion directly through statements or customer service.
Maintaining a positive reputation when another individual or organization is actively publishing content against you is difficult. If this happens to you, the best you can do is create a bulwark of your own positive content.
Communication can have unintended consequences
The development of reputation happens in much the same way as the process of communication:
- You, as the sender, communicate your reputation through your employees, branding, messaging, web presence, and all the other elements of a brand.
- The receiver, any individual in the general public, decodes this message according to the specific communication channel.
- Once in the receiver’s mind, the message is layered with all the life experiences, interpretations, biases, and other complex issues that affect how a person understands information.
You can see how reputation communication could easily go off the rails at any point in the process. But people forget, and that's when a reputation manager can do her work by decreasing the online visibility of harmful content.
Can reputation be managed?
Can reputation be managed? We've demonstrated that you can change what people see online, changing their thoughts.
So, we offer a qualified yes. Reputation can be managed.
Here are some reputation problems that reputation management often solves:
- Negative news articles – News articles are often the first thing that people see when they Google your business’s name or peruse their news feeds. Even though people know that fake news exists, we still tend to believe what we read in the news.
- Negative online images – Celebrities and ordinary citizens alike have been the subject of leaked photos or other negative online imagery. Thankfully, legal guidelines stipulate when such images may be removed from search indexes.
- Wikipedia – Wikipedia is the cultural default for information on virtually every subject. Unfortunately, Wikipedia can be biased and unreliable. Reputation management must pay close attention to this site that consistently ranks high in search engines.
- Blog posts – Anyone can write anything they want about anyone they want unless they are clearly defaming an entity. The result is a riot of misinformation and confusion. This is another arena where reputation management can and does exert a substantial impact.
- Ripoff reports and scam sites – Like malicious blogs, some review sites are nothing more than conduits of complaints for disaffected consumers (or worse, malicious reputation destroyers). If these reports go mainstream, they can destroy brands.
- Review sites like Yelp, TripAdvisor, Google Reviews, and others exist to help the consumer make guided choices based on what other customers have experienced. But what if a single malcontented consumer ruins an otherwise great company with a negative review? In an ideal world, the number of good reviews would counteract the outlier, but sometimes a single negative review can really hurt a small business.
- Social media – Thankfully, social media has a shorter shelf life than anything else in this list, but it still matters. Social media is the method of choice for people recommending brands, spreading gossip, airing complaints and criticizing public figures. There is a growing science to manipulating social media to improve reputations.
Using techniques from search engine optimization, cognitive psychology, user behavior, and human-computer interaction (HCI), reputation management companies can restore equilibrium to search results, review sites, information portals and other sources of publicly accessible information.
Reputation can be managed. By controlling what people see online to a large extent, reputation management often goes a long way toward preserving a positive reputation and keeping a business alive.
What is a reputation manager?
Reputation managers give your business a voice and an opportunity to be heard online. They address complaints, remove harmful comments, track potential issues, and provide strategic guidance on managing your business online. Your reputation manager may also engage your audience by participating in discussions about your brand online.
Reputation management FAQS
How can I monitor my reputation online?
Reputation management is the effort to influence what and how people think of a brand or person when viewed online. There are many different reputation management strategies that will allow you to maintain or improve your online reputation.
You may choose to manage your reputation on your own or with the help of a reputation management company. Either way, you will work to monitor and improve your reputation over time, often starting with improving your search engine results.
Setting up Google Alerts is a great first place to start monitoring your reputation online. You will see when negative news articles, blogs, reviews or images are posted, and what people are saying about you on social media.
What if what I find is bad? How can I improve my online reputation?
Luckily, reputation can be improved over time. But it takes a lot of hard work and consistency to achieve results. If you are facing a full-blown crisis or a bout of negative publicity, there are steps you can take to turn your search results around and rebuild your online reputation.
The road to reputation recovery can be simplified into three steps:
- Analyze the damage: Take a moment to assess the extent of the damage. Before you take any actions to respond to the damage, track existing and new press, research what is being said about you, and touch base with any investors or stakeholders.
- Regain control: This is the time to turn the situation around. Regaining control often starts with an apology. Issue a statement apologizing for any wrongs that may have been committed, and continue to update the situation as it progresses.
- Create a recovery roadmap: Oftentimes, simply issuing an apology is not enough to recover from a bad online reputation. Once you’ve done all you can do to immediately try to improve the situation, start thinking about long-term strategies, such as creating and promoting positive content.
How do I choose a reputation management company?
A reputation management company can help improve your reputation faster and more efficiently than if you were to go it alone. An experienced reputation agency will likely have dealt with a similar situation to yours before and will know exactly what works and what doesn’t to solve the problem.
Here are a few things to consider when choosing a reputation management company:
- How many years of experience does the company have?
- Do they specialize in the specific area of reputation management you need help with?
- Do they deliver exceptional customer service? Will they be available to answer any questions you may have or to deal with crises as they unfold?
- Have you researched the company and reviewed their references/testimonials?
- Is the reputation company any good? A lot of reputation companies aren't.
So, what about your reputation?
In the last decade, reputation management has grown more necessary every year. With the proliferation of review sites, news media, and social media, information can spread in a matter of seconds and can linger for years.
Fortunately, the tools for managing the reputations of businesses and individuals have also increased in scale and effectiveness. By understanding the power of controlled domains, sentiment analysis, and a comprehensive reputation management strategy, you can mitigate reputation crises and foster consistent business growth.
Kent Campbell is the CMO of Reputation X
Kent's Muckrack Profile